Learn the A-to-Z in how to prepare, plan and organise your end-of-year function from start to finish in no time! CBM Training, the market leader in public and onsite training in South Africa, is offering you the opportunity to attend a two-day intensive course in event management this November! Learn to ‘work smarter' - not harder!
Be able to practically apply the Tools of Project Management, Budgeting and Organisational Skills so that you can Plan your Event effectively and Manage any unexpected Surprises that come your way!
Your Course Leader, with numerous years of experience in the field, will guide you Step-by-Step through the Process of Organising a Function in the most Professional way to deliver an Event that is memorable for all the ‘Right Reasons'.
During this 2-Day Course, you will discover the following essential tools in successful Event Management:
*Learn the Key Elements of Event Management to ensure you run your function successfully every time
*Understand your Responsibilities in managing Events to ensure that you operate effectively whilst gaining respect from your team members
*Know how to Implement Effective Planning to guarantee the smooth running of your event with little or no hiccups to ensure that the day runs smoothly
*Apply the Fundamentals of Project Management to your function to manage deadlines effectively and ensure all tasks are completed professionally
*Learn how to make your event more Creative so that it is never forgotten and enjoyed by all who were involved
*Master the art of Negotiation to source quality suppliers and venues at the best price every time
*Learn the Basics of Budgeting and never have to stress about losing control over costs and expenses ever again
*Manage unexpected Crises with ease as you learn how to create and implement a Plan B as a back-up plan to any crisis
A well organised event allows the customer to engage effectively with the company which ultimately can lead to a customer for life!
Upcoming Dates in a Town Near You! • 17 -18th November in Johannesburg • 19 -20th November in Durban • 25 - 26th November in Cape Town
*Price: R3650 excl VAT per Delegate Inclusive of Lunch*
Who Should Attend? Executive Secretaries, PAs, Sales Secretaries, Marketing Assistants, Admin Managers, PR Managers, Events Co-ordinators
Your Intensive 2-Day Course Agenda:
An Introduction to Organising and Hosting Events • An overview of the growing events industry • Reviewing the different types of events • Assessing the typical requirements of each different event
Defining your Role and Responsibilities • The role of an effective event co-ordinator • Defining where your responsibilities begin and end • Agreeing your budget and authority to spend • Drafting a “Responsibilities List” and forwarding it to your boss to avoid any nasty surprises later
Decision Making and Creativity • Understanding and implementing the basics of sound decision-making • How to make successful snap decisions • Embracing creativity and using this to ensure your event is memorable
Planning, Planning and More Planning • Understanding the basics of sound project management • Designing the event - from concept to fruition • Setting your objectives and timelines • Organising your planning around: * The purpose of the event * The event budget * The event programme * The event catering * The expected attendees * The required atmosphere * The event location * The personnel required to assist you • Co-ordinating your plans with those personnel assisting you • Organising external suppliers to ensure they meet your deadlines • Agreeing your budget with management and using strict budgeting skills to remain firmly within the parameters
Sourcing only the Best Venues, Suppliers, Products and Services • Discovering the various resources you can use to source venues and suppliers • Using basic negotiation strategies to ensure you get best product or service, at the right price, when you want it! • Gaining references from suppliers to ensure you are dealing with professionals
Managing Travel and Accommodation Logistics • Sourcing accommodation for guests at the event venue or close by • Organising accommodation discounts for attendees • Handling all transportation issues - making sure your presenters and guests arrive on time • Cross border considerations: visa, foreign exchange and passport requirements
Promoting your Event Successfully • Drafting the event notification and giving the event some hype! • Keeping colleagues informed of the event logistics, including: reminders, confirmations and teasers • Promoting the event using newsletters, company magazines, internal and external promotion techniques • Looking for sponsors
Show Time! Running the Perfect Event! • Developing an on the day checklist • Assigning responsibilities to your team • Checking everything looks visually “right” • Anticipating needs, problems and pitfalls on the day
Preparing for the Unexpected • Developing a Crisis Management Plan before the fact • Using your plan to manage unforeseen circumstances • Knowing who to contact to solve particular problems • Organising back up plans for electricity failure, faulty AV equipment, bad lighting, or any other potential crisis that could ruin the day • Ensuring the smooth continued running of your event in even the most challenging conditions
When Things don't go According to Plan • Implementing your Plan B's • Mobilising the venue staff to solve problems • Improvising - organising management to fill in if necessary • Amending the event program if needed
Evaluation • Discovering how to measure the success of your event • Evaluating your suppliers and using this information for the future • Post event communication - often a thank you for attending goes a long way towards increasing the success of your event • Sending an event synopsis to your boss
Practical Exercise • Each delegate will be tasked with developing a mock event action plan. • This plan should include all the factors necessary to make an event successful - as well as the crises management plan. Your expert course lecturer will evaluate each plan and discuss areas that may need to be strengthened.
Visit our PRESS OFFICE: CBM Training is the market leader in providing high intensity, practical short duration (1-2 day) corporate training courses on a nationwide basis at elite venues throughout South Africa.- more....
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